Help center
Search
Help Center
Get started
Features
Integrations
Guides
Plans & pricing
Resources
FAQ
Contact support
What's new
Roadmap
Feedback

Dynamic Email Notifications

 
Send different emails based on form responses
 
By inserting variables in your email body and settings you can make them dynamic based on form responses.
 
✔️ Make every email field dynamic
✔️ Change the receiver based on responses
✔️ Send different emails based on responses
notion image
 
⚡
Tally Pro allows you to fully customize self- and respondent email notifications.
 

How it worksExamplesSend emails to different email addresses based on form responses Send different emails based on form responses

How it works

There are 3 types of form blocks that can be inserted in every email field. Simply type @ to get a dropdown of available form data:
  • Input fields (form answers such as email or name)
  • Hidden fields (e.g. traffic source)
  • Calculated fields (variables based on form responses)
 

Examples

Send emails to different email addresses based on form responses

Let's say you would like to send an email to the sales, marketing, or HR team depending on a response to your contact form.
  • Create a contact form and insert a
    calculated field
    .
  • Name your calculated field (Recipient email), choose text as value, and enter a default value ([email protected]).
  • Insert conditional logic and define the logic
💁🏻‍♀️
when your respondent chooses Sales as answer then assign the text [email protected] to your calculated field
  • Repeat the same conditional logic for the other dropdown options and assign the correct email addresses for these departments.
notion image
  • Go to Form settings and switch on Self email notifications
  • Type @ to insert your calculated field in the To field
notion image
 
  • Add a subject and make it dynamic by inserting form data. Insert input fields as you like to customize the email body.
notion image
  • The email notification will look like this when the respondent selects Sales.
notion image
 

Send different emails based on form responses

In the case of a quiz or a test, you might want to send a customized email based on the score or result of the respondent. Here's how it works:
  • Create a quiz or get started with this template. Make sure you insert a calculated field to calculate the score of your quiz (as shown in the logic in the template) and an email input field to capture the email of the respondent.
  • Insert another calculated field and name it (Quiz message). Choose text as value and enter a message as default value (Congratulations!).
  • Insert conditional logic and define the logic
💁🏻‍♀️
when the score is lower than 15 (out of 30 in this example)  then assign the text ’Bummer, try again’
notion image
  • Go to form settings and enable Respondent email notifications
  • Type @ to insert the respondent’s email in the To field
  • Add a Reply to email address (optional) and a subject
  • In the email body, type @  to insert the calculated fields Quiz message and Score. Select text to open the formatting options.
notion image
  • Here’s how the email will look like when the respondents’ score is higher than 15.
 
notion image
Tally
Made around the world
© 2023 Tally BV
TwitterRedditLinkedInYouTubeFacebook
Product
FeaturesPricingWhat's newRoadmapFeedbackTemplatesIntegrationsStatus
Help
Get startedHow-to guidesHelp centerContact supportHire an expertReport abuse
Company
About usBlogMedia kit
Resources
Join the communityFair use policyGDPRTerms & Privacy
Compare
Typeform alternativeJotform alternativeGoogle Forms alternativeBest free online form builders