- CAPEX budgets have their code in the sheet,
- OPEX budgets for organisational units should be documented on their wiki page.
- PETTY budgets (also referred to as 'Discretionary') should be documented on the organisational units wiki page.
Codes are in the format: `[COP]YYYYMMDDIIIIIIIIIIIIIIII`, ie `C20230106EXAMPLE`, or `O20230106MAINTENANCE`. First letter is type, the date the budget was approved and an identifier.
We need this to know what organisational units are spending what money.
As much info as you can please, ie: Where the expense was approved, where you purchased from, on what date, for what amount. Any other circumstances that may apply or explain the reimbursement.
This can be a receipt of purchase, the bill you paid, etc. If you purchased something informally ala Facebook Marketplace and have no receipt, you can make an Invoice Payable where you are selling the item to HSBNE. PDF and image files preferred, if your proof is a webpage or email, please use the print to pdf function. We need all information of the purchase, so make sure the proof is complete. Pictures of partial documents does not help us. Pictures of the document on a computer screen as last resort please.
Things like bank statements to prove the amount spent or anything else you feel is necessary to document the reimbursement.
All provided details in this form are true and accurate.