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Front Office and Executive Support

We are looking for a proactive, highly organised, and detail-oriented Front Office and Executive Support to support our leadership team while ensuring the smooth day-to-day operation of our office. This role is ideal for someone who enjoys a mix of executive support, office coordination, and administrative tasks in a dynamic and fast-paced environment.

Overview of Key Responsibilities: Executive Support • Assist leadership with calendar management, meeting coordination, and any other requirements as needed.

• Prepare meeting agendas, reports, and presentation materials.
• Support executives with ad hoc administrative tasks.
• Maintain confidentiality and handle sensitive information (where applicable) with professionalism.
Office Management and Administration • Oversee day-to-day office operations, ensuring a well-organised and efficient workspace.
Manage office supplies, groceries, and stationery orders to keep everything stocked (Cape Town and Paarl Offices).
• Liaise with vendors, cleaners, and service providers to maintain office functionality.
• Assist with office security, visitor access, and front-desk coordination.
• Track and process office-related expenses and invoices with the help of the Finance Team.
Meeting & Event Coordination • Schedule and coordinate internal and external meetings (where needed).
• Set up meeting rooms, manage presentation tools, and ensure all logistics are in place.
• Help organise team events, workshops, and office gatherings.
IT & Equipment Support • Ensure office equipment such as printers, coffee machines, and meeting room technology are properly maintained.
• Act as a point of contact for IT troubleshooting and escalate issues when needed.

What we’re looking for

• Highly organised with strong attention to detail.
• A proactive problem-solver who thrives in a fast-paced environment.
• A strong communicator with excellent interpersonal skills.
• Able to handle multiple priorities while maintaining a professional and friendly demeanour.
• Comfortable working with senior executives and handling confidential information.
Requirements • 1-3 years experience in an administrative, executive assistant, or office management role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Experience with calendar management, travel bookings, and meeting coordination is a plus.
• Strong organisational skills and the ability to work independently.