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Sales Coordinator

Hilton Garden Inn Evanston-Chicago

Hourly Rate of $22 - $24

The Hilton Garden Inn Evanston is looking for an organized, service-driven Sales Coordinator to support the Sales & Marketing team. The Sales

Coordinator plays a key role in ensuring smooth day-to-day sales operations, handling administrative duties, and providing outstanding service to clients and guests. This is an exceptional opportunity for hospitality professionals looking to grow in a high-performing and guest-focused environment.

Key Responsibilities

Leadership & Strategy:

Provide administrative support to the Director of Sales and the hotel sales team.

Coordinate group bookings, meeting room requests, and special event details.

Communicate effectively with clients, ensuring all event and group details are accurate and executed to brand standards.

Prepare contracts, proposals, and reports as needed.

Maintain and update client database and group room blocks in the system (Hilton PEP, OnQ, and Delphi preferred).

Monitor group room pickup and provide follow-up with clients to ensure smooth operations.

Manage internal communication between departments regarding upcoming events and group needs.

Assist with prospecting, lead follow-up, and marketing initiatives.

Coordinate site tours and welcome amenities for potential clients and VIP guests.

Maintain office supplies and promotional materials for the Sales Department.

Qualifications:

• Prior experience in a hotel sales or administrative role is preferred.

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Familiarity with Hilton systems (OnQ, PEP, Delphi) is a plus.

• Professional, team-oriented, and guest-focused demeanor.

• Ability to multitask and adapt in a fast-paced environment.

Benefits:

Competitive salary

Comprehensive health, dental, and vision insurance

Hilton Team Member Travel Program

Paid time off and paid select holidays

Career growth and development opportunities