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Job Application - Payroll Admin

Job Description

Location: Remote (Medellin, Bogota or other major city in Colombia)
Type: Part-Time Civil Contract (Contrato Civil de Prestación de Servicios)
Compensation: COP $23,077 / hour

Position Overview

This role is ideal for someone with strong technical and organizational skills who enjoys working with numbers, building processes, and ensuring accuracy in fast-paced environments. You will work closely with our HR, legal, and accounting teams to manage payroll execution, contractor payment tracking, and regulatory compliance across jurisdictions.

Key Responsibilities

Payroll Administration (50%)

- Manage bi-monthly payroll for international contractors using global payroll platforms (e.g., Rippling, Deel).
- Track payments and ensure accurate deductions for laptops, bonuses, and other expenses.
- Maintain internal payroll tracking documents using Google Sheets or Excel.
- Monitor exchange rates and verify platform accuracy for currency conversions.
- Follow up on payment discrepancies or delays with payroll providers and financial institutions.
Regulatory Compliance & Reporting (30%)
- Coordinate with Colombian accounting vendors to ensure tax compliance and documentation for all contractors.
- Liaise with AAS’s U.S.-based accountant to organize expense records and ensure proper business reporting.
- Ensure records are up-to-date and compliant with local labor and financial laws.
- Help prepare reports and documentation for audits, tax filings, or internal review.
Process Development & Vendor Coordination (20%)
- Proactively improve and document payroll workflows and systems.
- Establish best practices for tracking and resolving payroll issues.
- Collaborate with tech, accounting, and legal vendors to ensure systems are functioning and obligations are being met.
- Support internal training or documentation efforts related to payroll processes.

Qualifications

- Proven experience with payroll operations, preferably involving international payments.

- Familiarity with global payroll platforms (e.g., Rippling, Deel, Remote).

- Strong knowledge of Colombian tax law and contractor legal frameworks.

- Excellent organizational skills and high attention to detail.

- Proficient in Google Sheets or Microsoft Excel (pivot tables, formulas, data cleaning).

- Bilingual in Spanish and English, with excellent written and verbal communication.

- Comfortable working independently and collaborating across remote teams.

Bonus Skills

- Experience managing FX (foreign exchange) transfers and reconciling discrepancies.
- Previous work with startups or fast-paced international companies.
- Understanding of U.S. business accounting principles.

Application

Tell us a little about yourself:

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Upload your resume and cover letter

How did you hear about this job?

How did you hear about this job?

If a current staff member at AAS referred you, please list their name

Are you able to work a remote role while being based in a major Colombian city (e.g. Medellin, Bogota, Cali)?