Should This Be Sent by Email?

Some information can safely travel by ordinary email. Some information should not remain readable in inboxes, chat histories, screenshots, shared folders, forwarded threads, or searchable archives.

This short checker helps you decide whether ordinary email is appropriate or whether the information should be sent through a temporary secure exchange.

Please do not paste real passwords, private links, client details, identity documents, financial figures, or confidential information into this form. Answer only by selecting the type of information involved.

1. What type of information are you about to send?

A

Ordinary non-sensitive information

B

General business information

C

Client-related information

D

Password, access code, private link, login instruction, or security detail

E

Legal, financial, identity, HR, medical, settlement, or confidential professional information

2. Does the recipient need this information only temporarily?

A

No, it can remain in the email thread permanently

B

Possibly

C

Yes, it is only needed briefly

D

Yes, and it should ideally disappear after being read or used

3. Would it be a problem if this information were found in an inbox, archive, forwarded thread, or screenshot months later?

A

No

B

It would be inconvenient

C

It could create a professional or client confidentiality problem

D

It could create serious financial, legal, security, or reputational risk

4. Could this information be forwarded, copied, screenshotted, or stored by someone who does not need long-term access to it?

A

No real concern

B

Possibly

C

Yes

D

Yes, and that would be a serious problem

5. Is the information connected to a client, customer, matter, account, transaction, access procedure, or private instruction?

A

No

B

Indirectly

C

Yes

D

Yes, and it is confidential or sensitive

6. Is the information something that should remain accessible forever?

A

Yes, it is useful as a permanent record

B

I am not sure

C

No, it is useful only for a short time

D

No, it should not remain readable after use

7. Which professional context best describes this message?

A

Ordinary personal or low-risk business communication

B

Internal business communication

C

Client service, consultancy, accounting, legal, property, financial, HR, healthcare-adjacent, or advisory work

D

High-trust professional communication involving confidential instructions or sensitive details