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Alchemy Event Lead Interest Form

Event Leads are the core organizers responsible for guiding the creation of Alchemy each year. They collaborate with Department Leads, the Board of Directors, and the wider community to bring the event to life in a way that reflects Alchemy’s values, culture, and vision.

Event Leads serve as facilitators, connectors, and stewards of the event. Their focus is on coordination, communication, and ensuring that all departments have the support and resources needed to succeed.

What Event Leads Do:

Lead the Production of the Annual Event

Event Leads oversee the full planning cycle, from early-year preparation to on-site execution. They ensure the event runs smoothly, safely, and in alignment with Alchemy’s principles.

Support and Collaborate with Department Leads

Event Leads work closely with all Department Leads (DLs), helping them navigate challenges, coordinate between departments, and make decisions that support the event’s operations and community experience.

Embody Community Values

Event Leads don’t just “run the event,” they help steward the culture. They listen to community needs, foster collaboration, and work to ensure Alchemy remains community-driven and participatory.

Key Responsibilities:

Event Planning & Oversight

• Guide the full event planning timeline for the year

• Oversee major project milestones and interdepartmental coordination

• Support DLs in building their plans, teams, and systems

• Ensure safety, accessibility, inclusion, and compliance remain central

Department Lead Support

• Recruit, interview, and select Department Leads

• Hold regular meetings and maintain open communication

• Provide guidance, problem-solving, and conflict-resolution support

• Ensure DLs have what they need to succeed

Operations & Administration

• Compile and manage the event’s master budget

• Coordinate permits, insurance, and regulatory compliance

• Maintain contracts with safety-critical vendors

• Ensure documentation and knowledge management stay up-to-date

Event Week Leadership

• Provide event-wide oversight and coordination

• Support DLs and TLs in real time

• Maintain communication between EC, the Board, and departments

• Uphold event safety, culture, boundaries, and values

AfterBurn & Annual Continuity:

• Lead debriefs and gather lessons learned

• Prepare AfterBurn Reports

• Update documentation and handbooks for future years

Who Makes a Great Event Lead?

Ideal Event Leads:

• Have extensive experience in Alchemy leadership

• Have shadowed or supported the Producer role before

• Communicate clearly and collaboratively

• Hold strong boundaries and encourage shared leadership

• Navigate complexity calmly

• Have the capacity to steward Alchemy’s future

• Care deeply about community, culture, and safety

In Short

Event Leads are the bridge between vision and execution. They help guide the year’s event, support our leaders, and uphold the thoughtful, collaborative spirit that makes Alchemy unique

Still Interested?

Still Interested?
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