AI Productivity Scorecard

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Daily or almost daily, but on a few core tasks

How often do you use AI tools for your work?

I collaborate with it: push back, ask follow-ups, and build on it until it's right

I tell it the outcome I want, not just the task

I give it the background: who it's for, my situation, the standard it has to hit

I ask it to interview me, or ask its own questions, before it answers

I point it at relevant material (documents, examples, data)

I know roughly what works and retype it each time

I reuse a few saved prompts, but set most things up fresh

Yes, I have one or more set up with my context and use them regularly

I haven't done the same task often enough to have a pattern

I start fresh each time, regardless of how the last one went

I remember what worked and apply it from memory

I keep a saved prompt or document for it and update it as I learn what works

I review what worked with AI, agree the improvements, and have it update my saved prompt or document

I tell it specifically what's wrong and iterate in the same chat

I realise it's missing context and give it more to work with

I break the task into smaller steps and tackle them one at a time

I start fresh in a new chat rather than fight a derailed one

I get AI to write a clean prompt for me to start that new chat with

I try rewording and hope the next attempt is better

I check facts, figures, or quotes against a source I trust

I sense-check it against what I already know

I ask it to show its reasoning, or where things came from

I get a second opinion, from another AI or a person

I ask it to challenge my thinking, or argue the other side

I ask what I might be missing or what could go wrong

I've noticed it tends to agree with me, so I push it

I mostly use it to confirm I'm on the right track

I rely on ready-made tools or templates and haven't really built my own, or couldn't change how they work

Yes, I've built things like this with AI's help, and I can change and maintain them

No, I don't have anything like that running yet

No, but I do have automations that run on fixed steps I set up

Yes, and it mostly runs on its own, I rely on prompts or the tool's defaults to keep it in line

Yes, through a ready-made tool I switched on, but I can't change its rules or see in detail what it does

Yes, and I actively govern it: I set its access and limits, it pauses for my approval on risky actions, and I can see what it did and why

I design and build systems or automations myself, and maintain them

I create workflows, spreadsheets, or simple automations to make things run better

I think in systems and see how things could be automated, but don't build them myself

I tend to handle things case by case rather than systematise

Using it, but frustrated it's not clicking

AI built into specific workflows in my business

Repetitive tasks handled without my involvement

A clearer idea of where AI would help most

It doesn't sound like me, or get my business

I have to explain everything from scratch every time

I can't always tell when to trust what it gives me