Nectar Festival Volunteer Application
Are you keen to help co-create The Vibe with us? We’re calling in passionate, reliable volunteers to support the magic behind the scenes!
At Nectar, we believe in creating a culture that feels alive, rooted, and blooming. Every volunteer helps the festival thrive. Whether you’re buzzing with good energy or grounded in practical execution, there’s a place for you! Volunteering at Nectar is an opportunity to plug into the pulse of the experience and contribute to something beautiful.
We recognize that financial barriers can limit participation, so we’ve designed our volunteer program to keep access as open as possible while still covering the needs of our second-year grassroots production.
Whether you're called to help with the build, showtime logistics, or the final tear down, we’re excited to build this with you! Thank you for applying to be part of the Nectar we all get to share!!
If you have any issues with this form or further questions, feel free to reach us at:
volunteers@thenectarfestival.comAll volunteers are required to purchase a Volunteer Entry ticket at the reduced cost of $220 as a deposit prior to fulfilling your volunteer commitments.
There are two levels of Volunteers–Pollinators and Root Crew–based on time & energy commitment as detailed below.
Pollinators will be refunded $100 after completion of your final shift via e-transfer within a week after the event. Root Crew volunteers will be refunded their full $220 upon completion of their hours.
Volunteers who complete their hours pre-show before the event begins will not have to pay the deposit with Pollinators receiving access to a $120 ticket and Root Crew to a fully comped ticket.
Tier 1: Pollinators (10+ Hours)🐝
Contribution:
Contribute 10 hours during the event or 16 hours pre- or post-event in exchange for a discounted ticket at $120.
Who you are:
You’re the vital force that keeps the festival buzzing. Like bees and butterflies in a blooming field, you make things happen - whether you’re assisting during the Build, checking in attendees, helping them park, or another aspect of supporting the experience.
What you bring:
- A commitment of at least 10 hours during the event or 16 hours pre- or post-event
- A collaborative spirit and commitment to follow through
- Your unique presence and positivity
Tier 2: Root Crew (20+ Hours)🌲
Contribution:
Contribute 20 hours during the event or 30 hours pre- or post-event in exchange for a fully comped ticket, though we still require a $220 deposit for these roles.
Who you are:
You keep it all grounded. For those interested in festival or event production, this is a great way to get your foot in the door with the Nectar crew! You’re the foundation under the flowers - the ones who put in the extra time, show up early, stay late, and hold it down behind the scenes. Like roots, your work may not always be seen - but everything depends on it.
When we come together, we build something bigger than ourselves!
What you bring:
- A commitment of 20+ hours during the event or 30 hours pre- or post-event
- Consistent reliability and responsibility
- Strong ability to work collaboratively as part of a team
- Communicate clearly, professionally, and with compassion
- A desire to support others and grow the festival
Volunteer Role Descriptions
Parking
You’ll be among the first smiling faces that attendees see! Parking Crew help guide traffic, direct vehicles, and keep the entry zone flowing smoothly and safely. This role is good for calm, grounded folks with good awareness, clear communication, and a patient presence.
Gate
Welcome guests and help them get checked in. This role involves checking tickets, handing out wristbands, and helping answer questions. It’s a public-facing, high-vibe role perfect for organized, friendly humans.
Entry Helpers
Ease the arrival experience! Entry Helpers assist guests who require physical help to unload their gear and make their way to tent camping zones (since vehicles can’t drive directly to the campsites). A great role for people who like supporting and welcoming folks with a helping hand and a smile.
Security Licensed Security: Hold the line with calm, care, and professionalism. Licensed Security volunteers help support site safety, access control, conflict de-escalation, incident response, and coordination with First Aid, Harm Reduction, production, and emergency services when needed. This role is ideal for grounded, aware folks with a valid BC Security Worker Licence, strong communication skills, and the ability to stay steady in high-energy moments. OFA and AST Licence is beneficial. Please upload a copy of your licence below.
Unlicensed Security Support: Be extra eyes, ears, and calm presence for the safety team. Security Support volunteers help with wayfinding, line flow, radio support, observation, guest assistance, and reporting concerns to licensed security when something needs attention. This role is great for reliable, friendly humans who are aware of their surroundings, good at communicating, and comfortable supporting safety without stepping into enforcement. Security experience is an asset.
Set-Up / Build
Help us bring the festival to life during the week before the show! Build volunteers assist with infrastructure, signage, decor installation, and general site prep. Ideal for folks who are physically capable, and enjoy hands-on tasks.
*If you are a skilled labourer / tradesperson, or general helper available during the entire Build Week, please indicate below as there are limited paid positions available.
Tear Down
Help close the weekend with intention. Tear Down volunteers assist with packing, sorting, and the essential role of restoring the land to its previous state. It’s a hands-on, team-focused role with some lifting involved - perfect for grounded folks who value follow-through.
First Aid
Hold it down for health and safety. Our First Aid volunteers are certified individuals ready to respond to minor injuries and coordinate with emergency services if needed. Must have up-to-date First Aid training or relevant experience.
Harm Reduction
Be a grounded presence on-site to help participants stay safe, hydrated, and supported. Harm Reduction team members staff the Sanctuary Space, offering non-judgmental care and support. Great for those with calm energy, awareness, and experience in peer support within festival culture.
Sanctuary
Volunteers staff the new Sanctuary, offering a nurturing safe space and support while helping to achieve and maintain the aura of The Eyrie as a collective team. Nest Volunteers offer non-judgmental peer support, assist with care, and work together to uphold the sanctuary's intention of refuge, connection, and belonging. This role is ideal for individuals with who are healers, hold a calm energy, strong awareness, emotional maturity, and experience in related areas such as peer support, community care, or festival culture who feel called to help shape The Eyrie - Nest.
Drivers/Transpo
Be the wheels behind the magic! Drivers will help transport artists, supplies, or gear using larger vehicles like cube vans or RVs. Ideal for confident, licensed drivers - especially locals who know the area well. This role may include airport runs, daily missions, and helping the production team stay mobile.
Green team
Help keep the land and our event beautiful! Green Team volunteers do Leave No Trace patrols, recycling sorting, bin maintenance, and promote eco-awareness across the site. Perfect for those who care about sustainability and can keep spirits high even near the trash zones. If you are available to stay through Tuesday for the final sweep, this is a big asset!
Volunteering in the Arkhe Art Gallery is a special role ✨ We are seeking responsible caretakers of the space—people who can hold it with presence, care, and attention. Duties may include setting up and taking down the gallery, painting walls, hanging and tagging artwork, greeting and supporting artists, assisting with workshops, serving tea, and helping with sales through POS and cashing out artwork. You may also be asked to watch over the gallery in the evenings, ensuring the space stays calm, respectful, and that all artwork is cared for. We are also seeking a Gallery Manager role. This position is for someone organized and detail-oriented, who can oversee the POS system, track sales, and support the coordination of art hanging and placement. This role leans more into structure, organization, and accountability within the space.
The Swarm
Down for whatever? The Swarm is made up of flexible, can-do volunteers who aren’t tied to one task or team. From setup to strike, you might run supplies, help with signage, jump in with other crews, or tackle last-minute needs. This is the role for adaptable, reliable folks who thrive on variety, teamwork, and keeping the festival buzzing — from root to bloom.
Enter your date of birth
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Do you have any allergies or medical conditions that could impact your ability to work at our event?
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Do you have any accessibility needs that we should know about to support you on-site?
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Which days are you available to volunteer?
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Which days are you available to volunteer?
If you selected Early Build Week above, please specify your available dates here:
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What time of day are you most productive?
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What time of day are you most productive?
Select your first choice crew
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Select your second choice crew
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Select your third choice crew
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Do you have any relevant certifications? If so, please list them here and upload a PDF of your certificate
Please upload your certificates
Tell us a bit about your experience volunteering in festivals/events or similar
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If you have been referred by a member of the Nectar Team, please write their name here
Please add a reference and their contact information here
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What excites you about Nectar Festival?
Any additional thoughts or comments?
