Grants and Operations Manager
About Morningcrest Healthcare Foundation
Morningcrest Healthcare Foundation is a 501(c)(3) public charity that has supported health in Tulsa for more than 20 years. Since 2004, our mission has been to support continuous improvement of the health status of residents of the Tulsa Metropolitan Statistical Area, with a primary focus on indigent healthcare and women’s and children’s health services.
About the Grants and Operations Manager
The Grants and Operations Manager keeps the Foundation's grantmaking and governance running smoothly. This person administers the grant management system, manages the quarterly grant cycle, supports the board and its committees, maintains the Foundation's upcoming public website, and handles scheduling and office operations. It is a hands-on role on a two-person team, well suited to someone who is organized, discreet, and comfortable taking full ownership of a process from start to finish.
Reports to: Executive Director
Status: Part-time, 24 hours per week, non-exempt (hourly)
Location: Tulsa, Oklahoma; hybrid
Target start: December 2026 or January 202
Grants administration
- Serve as administrator of the Foundation's grant management system, keeping the platform, forms, templates, and workflows current and working well for applicants, grantees, and board reviewers.
- Manage the quarterly grant cycle from application through board decision, including review materials and proposal summaries, and record outcomes in the system.
- Enter approved grants and payment schedules after each board meeting.
- Monitor grantee reporting and follow up as needed.Compile grant data, summaries, and narrative content for board reports, the annual report, and external partners.
- Serve as the first point of contact for applicants, grantees, and board members on grant process questions.
Board and committee support
- Schedule, plan, and coordinate quarterly board meetings and committee meetings: notices, agendas, packets, board folders, room setup, catering, and technology for hybrid and in-person sessions.
- Prepare and finalize meeting minutes and archive signed board materials.
- Maintain board records, including rosters, terms, annual disclosures, and governance files, and support compliance requirements for each meeting.
Communications and website
- Keep the Foundation's public website current, including grant guidelines, deadlines, and grantee highlights.
- Draft routine grantee and partner communications for Executive Director review.
Scheduling and office operations
- Manage the Foundation calendar and the Executive Director's scheduling, travel, and meetings with board members, grantees, and partners.
- Handle incoming calls and correspondence promptly and professionally.
- Handle weekly mail and records filing; maintain office supplies, postage, and meeting materials; coordinate with vendors.
- Keep operating procedures and templates up to date as processes evolve.
Required
- Three or more years in nonprofit operations, grants management, or executive support, including experience supporting executive leadership or a board.
- Hands-on experience administering a grants or CRM platform, or demonstrated ability to learn and own a new system quickly.
- Meticulous attention to detail with deadlines, records, and dollar amounts.Discretion with confidential board, financial, and grantee information.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, SharePoint) and Zoom or similar, and comfort learning web-based tools.
Preferred
- Experience supporting a volunteer board of directors, including minutes and meeting logistics.Familiarity with Tulsa's nonprofit and healthcare community.
- Experience with Asana or a similar project tool and basic website content management.
- Bachelor's degree or equivalent experience.
- Takes full ownership of a process from start to finish and keeps clear written procedures along the way.
- Anticipates needs and has a heart for customer service.
- Treats grantees and board members with warmth and professionalism.
- Self-motivated and comfortable working independently on a small, collaborative team; flags problems early and brings a proposed fix.
- Committed to MHF's mission of health equity for women, children, and underserved communities.
Compensation and schedule
- Compensation: $35 to $45 per hour, commensurate with experience (approximately $43,680 to $56,160 annually at 24 hours per week)
- Hybrid work schedule: 24 hours per week across three to four days, set with the Executive Director
- Benefits: Comprehensive medical insurance with company-subsidized premiums; 403(b) matching after the first year of employment
No cover letter needed. Click Apply below, upload your resume, and answer a few short questions so we can get to know you. Applications are reviewed on a rolling basis, and the position is open until filled.
Morningcrest Healthcare Foundation is an equal opportunity employer and welcomes candidates of every background.
