Key Responsibilities
Event Planning & Execution
- Support the end-to-end planning and delivery of Eventhive events.
- Maintain event checklists, timelines, production schedules and operational trackers.
- Coordinate logistics across venues, vendors, suppliers, contractors and internal teams.
- Support venue sourcing, inspections, floor plans, seating arrangements, registration areas and exhibition layouts.
- Coordinate event materials, branding assets, signage, badges, merchandise and other physical requirements.
- Support the planning and execution of conferences, exhibitions, networking sessions, roundtables and other event formats.
Speaker, Sponsor & Exhibitor Coordination
- Serve as an operational point of contact for speakers, sponsors, exhibitors and partners.
- Coordinate speaker arrival information, presentation materials, session requirements and event-day logistics.
- Support sponsor and exhibitor setup and ensure contracted deliverables are properly executed.
- Work closely with the sponsorship and content teams to ensure partner requirements are incorporated into event plans.
On-site Operations
- Support registration and attendee management.
- Coordinate vendors and contractors during event setup and breakdown.
- Monitor event spaces, schedules, signage, branding and technical requirements.
- Troubleshoot operational issues quickly and escalate major issues when necessary.
- Help ensure sessions start and end on schedule.
- Support VIP and executive guest management where required.
Post-event
- Support event breakdown and reconciliation of materials and equipment.
- Collect operational feedback from attendees, partners, speakers and internal teams.
- Document lessons learned and recommend improvements for future events.
- Maintain accurate event records, vendor information and operational documentation.
