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2026 Vendor Coordinator Application

We’re looking for a highly organized, communicative and proactive Vendor Coordinator to help manage vendors for Dancing in the Streets, one of Reno’s largest annual events with 30,000+ attendees and 100+ vendors.

This role is key to making the event run smoothly and ensuring vendors have a great experience from start to finish.

Responsibilities

• Recruit and confirm vendors (building off past vendor list + new outreach), you will be managing artisan and food vendors

• Serve as main point of contact for vendor communication

• Answer vendor questions and send updates leading up to the event

• Manage vendor applications, payments and required documents

• Enter vendors into City of Reno and Northern Nevada Health District systems

• Collect and manage vendor tax information (Nevada Dept. of Taxation) done at the end of the event

• Assist in creating vendor layout/map

• Coordinate vendor load-in and load-out

• Lead vendor check-in on event day (with volunteer support)

• Walk the event with Health Department to ensure compliance

• Support vendors during the event and troubleshoot issues as they arise

• Work closely with Jaime and Taylor throughout the planning process

Qualifications

• Strong organization and communication skills

• Ability to manage multiple moving pieces and deadlines

• Comfortable working with spreadsheets, forms and online systems

• Reliable and responsive

• Experience with events, vendors or logistics preferred

• Ability to stay calm and problem solve in a fast-paced environment

• Must be available leading up to and on event day

Compensation

Compensation will be 20% of total vendor fees collected, up to $5,000.