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Finance Committee

ٱلسَّلَامُ عَلَيْكُمْ

The Finance Committee is excited to announce that we are hiring for several key positions to help strengthen our team and support the club’s growth. Below are detailed descriptions of the available roles and their responsibilities:

Alumni Development Officer

This person will serve as the main point of contact for our alumni network. Responsibilities include:

- Actively reaching out and building relationships with alumni to maintain and grow engagement

- Organizing, setting up, and collecting donations or payments from alumni contributors

- Managing and tracking funds received from alumni to ensure accurate record-keeping and timely reporting

- Coordinating with the finance team to properly allocate and use alumni funds for club activities

Accounts Payable Analyst

This role focuses on tracking and managing the club's spending to keep everything on budget and financially organized. Key responsibilities include:

- Tracking all expenses (events, food, marketing, supplies, reimbursements)

- Recording outgoing transactions

- Creating and maintaining budgets

- Monitoring budget vs. actual spending

- Forecasting cash requirements for upcoming events

- Producing expense reports and spending analyses

- Maintaining expense documentation and receipts

- Identifying overspending risks and cost-saving opportunities

Accounts Receivable Analyst

This role focuses on tracking and managing the club's income to keep revenue organized and on target. Key responsibilities include:

- Tracking all income (ticket sales, donations, sponsorships, grants, merchandise sales)

- Recording incoming transactions

- Maintaining revenue records

- Forecasting expected revenue from upcoming events and funding opportunities

- Preparing revenue reports and summaries

- Monitoring fundraising and sponsorship targets

- Supporting revenue budgeting and income projections

Business Development Officer

This role focuses on building and maintaining partnerships with businesses to support the club through sponsorships and collaborations. Key responsibilities include:

- Reaching out to businesses for partnerships/sponsorships

- Pitching packages (financial, in-kind, cross-promotion)

- Negotiating deliverables and maintaining partner relationships

- Tracking outreach pipeline and follow-ups

- Managing partner activation at events

- Identifying new sectors to target each term

Charity Liaison

This role focuses on developing and managing the club's charitable partnerships and community impact initiatives. Key responsibilities include:

- Communicate with charities and non-profit organizations (emails, meetings, contracts)

- Develop and maintain positive relationships with charity partners

- Coordinate joint events, fundraisers, and charitable campaigns

- Work with PR/Marketing for any public-facing promotional material

- Ensure club initiatives align with the mission of partnered charities

- Keep records of donations, partnerships, and impact reports

- Act as the point of contact for any charity-related inquiries

Grants & Funding Lead

This role focuses on identifying and securing external funding opportunities to support the club's operations and initiatives. Key responsibilities include:

- Researching grant opportunities and funding programs the club can apply for

- Reaching out to community sources like masjids, local businesses, and organizations for funding support

- Writing and submitting grant applications and proposals

- Keeping track of deadlines, requirements, and application statuses

- Making sure the club follows grant terms and reporting requirements

- Keeping records of applications, awards, and outcomes

- Being the go-to contact for anything funding-related

- Working with the finance/exec team to match funding with what the club actually needs

Internal Auditor

This role focuses on ensuring the integrity and compliance of the club's financial operations. Key responsibilities include:

- Run periodic audits on all financial records (income, expenses, reimbursements, budgets)

- Verify receipts, invoices, and approvals match actual spending

- Flag discrepancies, unusual transactions, or policy violations

- Ensure club follows YorkU club policies, SU/YFS rules, and any funding-body requirements

- Prepare audit summaries for the executive team

- Recommend internal controls (e.g., dual approval for large spends)

Marketing Strategist

The Marketing Strategist will work closely with the Public Relations team, representing the Finance Committee in business partnerships and promotional activities. This role requires creativity and technical skills:

- Managing and creating content for promotions involving business partners and sponsors

- Assisting with marketing campaigns, including graphic design, video editing, and social media content creation

- Collaborating with PR to ensure all finance-related marketing materials are accurate and professionally presented

- Generating creative ideas to enhance engagement with business partners and club members through finance-related promotion

Sourcing Specialist

This role focuses on building and maintaining strategic partnerships and sponsorships to support the club's goals. Key responsibilities include:

- Get quotes for events, food, supplies, and services

- Compare vendors on price, quality, reliability, dietary/religious needs, delivery

- Analyze and present recommendations to the finance/exec team

- Negotiate pricing and terms where possible

- Track vendor performance and build a preferred-vendor list

- Providing support as needed on an on-call basis, stepping in to help with logistics, communications, and coordination