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Jakoma Proposal Form
We’ll only use your details to respond to this request. No spam.
1. Full Name
2. Work Email
*
3. Job title/role
*
4. Organisation name
*
5. Sector
(Public / Private / Third / Other)
*
6. Country / region
(UK/Ireland/EU/US/Other)
*
7. What's driving this request right now?
(tick all that apply)
*
7. What's driving this request right now? (tick all that apply)
Copilot rollout planned
Copilot already in use informally
AI tool use (e.g., ChatGPT) happening with no governance
Procurement / supplier due diligence
Audit / compliance requirement
A data incident or near miss
Leadership request / board concern
*
8. What outcome do you need at the end of the sprint?
*
9. Which AI tools are in scope?
(tick all that apply)
*
9. Which AI tools are in scope? (tick all that apply)
Microsoft 365 Copilot
Copilot Chat
Power Platform / Copilot Studio
ChatGPT or other GenAI
“Not sure yet”
10. How many people are likely in scope for this governance pack?
*
10. How many people are likely in scope for this governance pack?
A
1-50
B
51-250
C
251-1,000
D
1,001-5,000
E
5,000+
11. Which content/data areas matter most?
(tick all that apply)
*
11. Which content/data areas matter most? (tick all that apply)
SharePoint
Teams
OneDrive
Email
Line-of-business-systems
External/shared drives
Other
*
12. Do you have high-risk data involved?
(tick all that apply)
*
12. Do you have high-risk data involved? (tick all that apply)
Personal data
Special category data (health, etc.)
Children/vulnerable people data
Financial data
Confidential commercial/IP
"Not sure"
13. Do you already have an AI / GenAI policy?
*
13. Do you already have an AI / GenAI policy?
A
Yes (in use)
B
No
C
Unsure
14. Do you have an Information Governance / Data Protection lead (DPO/IG) involved?
*
14. Do you have an Information Governance / Data Protection lead (DPO/IG) involved?
A
Yes
B
No
C
Unsure
15. Do you have M365 security basics in place?
(tick all that apply)
*
15. Do you have M365 security basics in place? (tick all that apply)
MFA enforced
DLP in place
Sensitivity labels in use
Audit logging enabled
Regular access reviews
Unsure
16. What’s the biggest governance risk you’re worried about?
(pick one)
*
16. What’s the biggest governance risk you’re worried about? (pick one)
A
Data leakage / oversharing
B
Staff misuse / poor prompting
C
No accountability / no decision rights
D
Supplier / legal / compliance exposure
E
Hallucinations and quality risk
F
Reputation risk
G
Other
*
17. Who can join discovery workshops?
(tick all that apply)
*
17. Who can join discovery workshops? (tick all that apply)
IT / Digital
Security
IG / DPO
HR / People
Legal / Procurement
Service/Operations leads
18. Do you have a senior owner who can make decisions quickly?
*
18. Do you have a senior owner who can make decisions quickly?
A
Yes
B
No
C
Not yet
19. When do you need this completed?
*
19. When do you need this completed?
A
ASAP (2-3 weeks)
B
Within 30 days
C
Within 60-90 days
D
Just exploring
20. Which budget range fits best?
*
20. Which budget range fits best?
A
£3k–£5k (Starter)
B
£6k–£10k (Standard)
C
£12k–£18k (Enterprise)
D
Need guidance
21. Anything we should know before we propose?
*
22. Can we contact you to clarify scope if needed?
*
22. Can we contact you to clarify scope if needed?
A
Yes
B
No
23. I’d like to book a 30-minute scoping call to speed this up.
*
23. I’d like to book a 30-minute scoping call to speed this up.
Yes
No
Submit
