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KWABS CLEANING — CLIENT ONBOARDING FORM

Welcome to Kspace Technologies. This form collects the essential information required for Kspace to assess Kwabs Cleaning's tender readiness, identify suitable cleaning contracts and prepare accurate bid submissions. Please provide complete and accurate information. Kspace will contact you if additional information is required for a specific tender.

SECTION 1 — COMPANY INFORMATION

Full legal business name

Operating or trade name

Business structure

A
B
C
D

Business registration number

CRA Business Number and HST number

Registered business address

Street address, city, province, postal code

Year the company was established

Company website

SECTION 2 — PRIMARY CONTACT

Primary contact's full name

Position or title

Email address

Telephone number

Is this person authorized to approve pricing and bid submissions?

A
B

SECTION 3 — CLEANING SERVICES

Which services does Kwabs Cleaning currently provide?

Which three services should Kspace prioritize when searching for contracts?

Which services should Kspace avoid bidding on?

When can cleaning services be provided?

Does Kwabs Cleaning provide its own equipment, cleaning products and consumables?

A
B
C
D

SECTION 4 — LOCATIONS AND SERVICE AREA

Where is the company's main operating location?

Street address, city, province, postal code

Which areas can Kwabs Cleaning currently serve?

Which locations should Kspace prioritize first?

List in priority order

Are there any locations Kwabs Cleaning will not serve?

What is the maximum normal travel distance from the company's operating location?

In kilometres

Will Kwabs Cleaning consider contracts outside its normal service area if the contract value is large enough?

A
B
C

Can Kwabs Cleaning serve multiple locations under one contract?

A
B

SECTION 5 — STAFFING AND OPERATIONAL CAPACITY

How many cleaners are currently available?

How many supervisors are currently available?

How many additional employees could be recruited within 30 days?

Does the company use subcontractors?

A
B

What is the largest number of employees Kwabs Cleaning can deploy to one contract?

How quickly can Kwabs Cleaning begin a new contract?

A
B
C
D
E

Describe the major cleaning equipment and vehicles currently available

Can employees complete criminal-record, vulnerable-sector or security checks when required?

A
B
C

SECTION 6 — INSURANCE, WSIB AND SAFETY

Does the company have commercial general liability insurance?

A
B
e.g. $2,000,000

Is the company registered with WSIB?

A
B
C

Which employee training or certifications are currently available?

Does the company have a written health and safety policy?

A
B

Describe how Kwabs Cleaning checks service quality and corrects cleaning deficiencies

SECTION 7 — EXPERIENCE AND REFERENCES

Describe the company's cleaning experience

Include years of experience, types of facilities cleaned, largest contract or project, and main areas of expertise

Has Kwabs Cleaning previously completed government, institutional or commercial contracts?

A
B

Reference 1 — Organization

Reference 1 — Contact person

Reference 1 — Position

Reference 1 — Email

Reference 1 — Telephone number

Reference 1 — Services provided

Reference 1 — Contract period

Reference 1 — Permission to contact the reference?

A
B

Reference 2 — Organization

Reference 2 — Contact person

Reference 2 — Position

Reference 2 — Email

Reference 2 — Telephone number

Reference 2 — Services provided

Reference 2 — Contract period

Reference 2 — Permission to contact the reference?

A
B

Reference 3 — Organization

Reference 3 — Contact person

Reference 3 — Position

Reference 3 — Email

Reference 3 — Telephone number

Reference 3 — Services provided

Reference 3 — Contract period

Reference 3 — Permission to contact the reference?

A
B

SECTION 8 — TARGET CONTRACTS

Which buyers should Kspace prioritize?

What contract types are preferred?

What is the minimum monthly contract value Kwabs Cleaning wants Kspace to pursue?

In CAD

What is the largest monthly contract value Kwabs Cleaning can currently manage?

In CAD

What facility sizes can the company manage?

Is Kwabs Cleaning willing to attend mandatory site visits and bidder meetings?

A
B

Is Kwabs Cleaning willing to work as a subcontractor to a larger cleaning company?

A
B
C

SECTION 9 — PRICING AND FINANCIAL CAPACITY

Who has final authority to approve bid pricing?

How quickly can pricing be reviewed and approved?

A
B
C
D

What is the company's standard hourly cleaning rate?

In CAD per hour

What is the company's minimum acceptable profit margin?

As a percentage, e.g. 15 for 15%

Can the company cover payroll and operating expenses while waiting for the client to pay?

A
B
C
D
E

Can the company obtain a bid bond or performance bond if required?

A
B
C

SECTION 10 — REQUIRED DOCUMENTS

Upload the following available documents

Business registration; Articles of incorporation (if applicable); HST registration; Commercial liability insurance certificate; WSIB clearance certificate or exemption; Health and safety policy; Employee training certificates; Company profile; Previous contract or purchase-order evidence; Reference letters or testimonials; Company logo; Equipment list

List any required documents that are currently unavailable

SECTION 11 — COMMUNICATION AND APPROVAL

Who should receive new tender opportunities from Kspace?

Provide names and email addresses

How quickly can Kwabs Cleaning respond to a tender opportunity?

A
B
C
D

Preferred submission arrangement

A
B
C
D

SECTION 12 — DECLARATION AND SIGNATURE

Information accuracy

Authorization

Final approval

Contract responsibility

No guarantee

Full name

Position

Email

Electronic signature

Type your full name as your electronic signature

Date